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Sharon Defibaugh records of Special Collections

 Unprocessed Material — Multiple Containers
Identifier: ViU-2022-0138

Content Description

This addition to RG 12/11 (University Library/Special Collections) contains annual reports pertaining to the University of Virginia Archives and the working files of Sharon Defibaugh, Archival Processor at the University of Virginia which include minutes, notes, correspondence, surveys, spreadsheets, and finding aids and catalog records. A bulk of the material is early annual reports. One set is titled "Annual Report of the Archivist of the University of Virginia" and ranges from 1930 to 1939 with a "General Index to the First Ten Annual Reports" published in 1940. These reports discuss ongoing projects within the University library and archives department, the then newly-constructed Alderman Memorial Library, and the collections that had been processed for the respective year. Community outreach by then-University Archivist Lester Cappon is highlighted in the 1933 report in which he sent questionnaires to the Odd Fellows Lodge in Albemarle County. The general index compilations provide an alphabetical detail of items processed by the library over a decade. Another set of annual reports is titled "Annual Reports on Historical Collections" and documents the years from 1940 to 1951. These reports serve the same function as the earlier annual publications, highlighting current projects and processed items within the library. In addition to the annual reports, the collection contains the working papers of Sharon Defibaugh and her work on various committees in the library. This includes library archives brainstorming session notes, digital repository information, manuscript discovery services survey and results, library priorities, minutes and agendas from the Library Operations group, administrative council details, and restoration presentations.

Acquisition Type



Transferred by Sharon Defibaugh, Archival Processor at the Albert and Shirley Small Special Collections Library, 15 June 2022.

Restrictions Apply



  • Creation: Majority of material found within 1930-2014


0.8 Cubic Feet (2 letter-sized file boxes)


Box Viu2022-0138_001 contains annual reports and indexes Box Viu2022-0138_002 contains Sharon Defibaugh working papers